> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.spreadly.app/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# Use Spreadly Outlook Add-in

| The Spreadly Outlook Add-in requires a central installation by your Microsoft admin! If you don’t see the Spreadly icon in your Outlook, please reach out to your IT team.

## What is the Spreadly Outlook Add-in?

The Spreadly Outlook Add-in makes it super easy to use your Spreadly email signatures directly in Outlook. Whether you want to switch signatures, preview them, or just make sure your emails always look on point – this add-in has your back.


## How to Use the Spreadly Outlook Add-in

### 1. Start a New Email in Outlook

Open Outlook and click “New Message” to start composing an email. You’ll notice a banner at the top indicating that Spreadly is managing your signature:  
![Spreadly signature info banner in Outlook](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-14072025-um-222501-_1pwn16m.png =1047xauto)


### 2. Open the Spreadly Add-in

At the top of your new message, click on the **Apps** button (sometimes labeled as “...” or "Add-ins" depending on your Outlook version). Look for the Spreadly icon (purple “S”) and click it.  
![Apps menu with Spreadly icon in Outlook](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-14072025-um-222517-_1m79w3m.png =557xauto)


### 3. Choose or Preview Your Email Signature

The Spreadly sidebar will pop up. Here you can:
* See which signature is currently selected (e.g., “Spreadly Default”)
* Preview the signature in real time
* Click **Choose email signature** to open the selector  
![Spreadly sidebar with signature preview](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-14072025-um-222522-_utekqq.png =454xauto)

### 4. Switch Between Signatures

Click the dropdown to see all available signatures or select “None” if you don’t want to use a signature for this email.  
![Signature selection dropdown in Spreadly add-in](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-14072025-um-222538-_12zipfu.png =307xauto)

### 5. Confirm Your Selection

Once you’ve picked your signature, confirm your selection by clicking on "Choose email signature". You can now finish and send your email, knowing your signature is perfectly in place!  
![Signature applied in the Spreadly add-in sidebar](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-14072025-um-222544-_64ks0e.png =366xauto)


That’s it! With the Spreadly Outlook Add-in, your email signatures are just a click away – no more copy-paste or formatting headaches. 🚀