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# How to Distribute Email Signatures

Want to roll out your awesome new email signature to your whole team? You're in the right place! In this guide, we'll show you step by step how to distribute an email signature to a group in Spreadly. 

**Heads up:**  
You’ll need to have already created an email signature and set up at least one group in Spreadly.  If you haven’t done those steps yet, check out our guides:  
* [How to create an Email Signature](https://help.spreadly.app/en/article/create-new-email-signature-ljs8wf/)  
* [How to add a Group](https://help.spreadly.app/en/article/how-to-create-a-group-1vxq9bi)  

| Don't forget: To see signatures directly in Outlook, make sure the Outlook Add-in is distributed to your users. See our guide on [How to setup the Outlook Add-in](https://help.spreadly.app/en/article/install-spreadly-outlook-add-in-15qxdv6/).

---

## Step 1: Go to Groups
In your Spreadly dashboard, head to the left navigation and click on **Team > Members > [Groups](https://spreadly.app/app/team/groups)**.
   ![Screenshot of Groups overview, showing different groups in Spreadly](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-15072025-um-162135-_vpvnm6.png)

 Here you’ll see all your groups. Click on the group you want to assign the signature to (for example, "Spreadbees").


## Step 2: Open Templates & Email signatures
Once you’re in the group, go to the **Templates & Email signatures** tab at the top.

   ![Screenshot of group settings showing Templates & Email signatures tab](https://storage.crisp.chat/users/helpdesk/website/-/6/1/b/6/61b64ab3334f9c0/screenshot-15072025-um-162204-_11amgcv.png =862xauto)


## Step 3: Assign the Email Signature
In the **Email signatures** section on the right, pick the signature you want to distribute by toggling it ON. All users in this group will now have access to the selected signature. Make sure to hit **Save** after making your selection!

## What happens next?
* All members of the group will now have the selected signature available.
* If you’re using Outlook, make sure the Outlook Add-in is installed for your users so the signature gets synced. Here’s the guide: [How to setup Outlook Add-in](https://help.spreadly.app/en/article/install-spreadly-outlook-add-in-15qxdv6/).


### Need help creating signatures or groups?
* [How to create an Email Signature](https://help.spreadly.app/en/article/create-new-email-signature-ljs8wf/)
* [How to add a Group](https://help.spreadly.app/en/article/how-to-create-a-group-1vxq9bi)


That’s it! Your email signature is now distributed to your group. 🎉 If you have questions or run into issues, our support team is here for you.